How Technology Can Make HR Teams More Productive?
The HR department is critical for the business to function. Mainly, HR ensures that the company has the best and most important asset, the employees, functions at its best. They provide the talent required for the organization to perform. They focus on supporting the needs of employees at the different stages of their careers. They also support the development of a positive and holistic work culture. Added to these, HR manages employee-related issues and resolves with minimal risks to the company.
The answer is HR technology or a fully automated HR system software. Technology is crucial for HR productivity because it helps streamline many processes from recruitment to exits and everything in between. Otherwise, they may resort to the traditional and lengthy recruitment process, manual payroll processing, messy spreadsheets for filing, and late compliances.
How can technology in HR help the departments be more efficient and productive? Let's discuss it more.
Table of Contents:
- It streamlines recruitment processes.
- It automates time-consuming payroll processes.
- It automates time tracking
- It allows a faster and cashless salary.
- It promotes employee engagement.
- It facilitates training and development programs
- It Focuses on collaboration
- It Improves concentration
- It Builds open communication
- It provides real-time feedback
- Easy compliance management
It streamlines recruitment processes.
The recruitment process is one of the most challenging tasks of HR. In the past, HR had to spend a tremendous amount of time dealing with paper resumes. After that, there would be mailing letters, making calls, and scheduling interviews. Then, it will be followed by creating and maintaining a database in a spreadsheet, if not done manually in the paper. Next, there will be onboarding and training conducted. While the recruitment process alone takes so much time and energy, it is only a quarter compared with the whole HR responsibilities.
With HR technology, the recruitment process is more streamlined. Now, they can post job openings online, provide online forms, and let the applicants apply through an applicant tracking system. Applicants can also track their application status without disturbing the HR person. From interview to onboarding, finding suitable candidates is highly optimized. While it delivers a seamless recruitment experience, HR technology makes the recruitment process more efficient and cost-effective.
It automates time-consuming payroll processes.
Among the HR tasks, payroll processing is the most stressful because it must be 100% accurate and finish in the shortest time. As much as possible, HR should be able to send out salaries and wages to employees at the soonest.
In the past, payroll meant manual counting of logged hours. It also implies computing in a confusing spreadsheet that data can be lost in one single click. The HR software system ensures that payroll is processed faster and employees can receive their salaries within a day. As HR technology promotes best practices in payroll, this makes the employee enhance their experience.
It automates time tracking
Imagine having hundreds of employees, and you need to be able to track their time manually. It is very exhausting to compute the logged hours manually. It is prone to error and inaccurate computations. HR may likely incur unnecessary costs in payroll and reduce the employee's trust in the company. In fact, issues and conflicts typically arise from the payslip discrepancies. It makes an HR automated system beneficial for the entire workplace.
Technology automates time tracking, making it faster and accurate. It allows the Thermal Scanner Device, Biometrics, and other attendance modules for remote workers. It can also produce real-time data where you can have immediate information to identify which employees are always late or absent.
It allows a faster and cashless salary.
With many restrictions due to pandemic, cashless transactions are now being worked on many HR technologies. While in the past, processing payroll takes time. One of the stages in payroll processing that consumes time is withdrawing cash from the bank. Generally, cheques are also issued instead of money, but it can also take some time to be sent out to employees. With technology, employees can receive their salaries directly from bank accounts. So, there is no more commuting to the workplace and no more lining up for receiving payments.
It promotes employee engagement.
In the past, filing employee data and mapping out their career development was another thing that concerns HR. Ensuring that employees are engaged is challenging. The constant checking of employee performance can take a toll on the HR shoulders because it needs to be taken care of daily.
With an HR automated system, employee data, performance evaluation, career map, and so on are gathered and accessible in one place. While it reduces paper filing, HR can have more time to interpret and discuss career development in as much time as possible. This way, employees can feel that the company is concerned about their career growth which is a great way to motivate them.
It facilitates training and development programs
Investing in training and development programs is essential to stay ahead of the curve. With HR technology, training courses for employees are becoming digital. The system can provide a repository of materials and certifications. This way, employees can amplify their knowledge and skillset at their most convenient time and without commuting. Courses and programs are accessible on different platforms. Hence, it reduces the need for organizing seminars and gatherings that are very costly.
It focuses on collaboration
HR technology focuses on collaboration and providing a safe workspace. It allows collaboration even with the flexible and remote working setup. It also promotes working independently or collaborating with a team. HR technology features tools such as Slack and G Suite that help an employee stay connected and productive. These tools allow everyone to work together despite the distance. It helps them stay on track and securely manage content. It helps HR check the performance of each employee.
Check out these Top 7 Tools to Keep Remote Teams on Track.
It improves work concentration
The technology in human resources takes over lots of repetitive tasks. This helps the HR team to concentrate more on other tasks and have uninterrupted work periods. Also, by reducing tedious tasks, the HR teams can be more productive. They can focus more on other matters such as career development consultation, analysis of recruitment results, etc.
It builds open communication
With remote work and flex work as the new normal, HR technology ensures that communication is open. It makes employees easily reach out to colleagues without the traditional use of a telephone system. It allows different platforms so that everyone can quickly receive notifications and updates
It provides real-time feedbackIn the past, getting feedback and evaluation took months or a year. With HR technology, they are getting feedback in real-time. They can also provide survey forms online. Feedback and survey data can be consolidated easily and fastly. This way, HR may only spend time analyzing the feedback.
Easy compliance management
In Singapore, the MOM compliance act is mandatory. Maintaining records of employees as well as those previous employees is challenging. In fact, many businesses experience issues and conflicts about compliance with these labour laws. Similarly, not filing on time can result in unnecessary and costly penalties, interests, and surcharges.
HR technology makes compliance management more effortless. It dramatically reduces the time in preparing payroll reports by exporting only the relevant data needed. It organizes employee data for easier management. The technology ensures that you stay in compliance with the ever-changing labour laws and regulations. It is also easy to configure the system to avoid missed deadlines, penalties, and wasted time.
The HR department is essential in any company. It is critical in shaping the employee to perform at its best. There are a lot of areas that HR concerns other than recruiting, training, and pay. It also shapes the company culture. It enhances employee engagement and managerial effectiveness. Thus, HR technology provides the solution to automate various HR tasks.
In essence, HR technology changes many processes. It provides solutions in recruiting new employees, making exit interviews, and all in between. A fully automated HR technology streamlines processes. It takes care of various tasks to help the productive hr team focus on other significant concerns. It enables the team to create a more human touch in other areas, such as data analysis and interpretation.
To enjoy all these benefits, the Carbonate App is a fully automated HR software for small businesses in Singapore that can streamline HR processes. Carbonate can help you start automating the daily operations while giving you an 80% subsidy from its Productivity Solutions Grant (PSG).